E-Filing System
A secure Digital Governance platform replacing paper-based file management with real-time movement tracking, automated barcode allocation, and immutable audit trails. Built on role-based access control across complex organizational hierarchies to ensure full accountability in government file processing workflows.
A secure, full-stack platform for government organizations to create, track, and manage official file movements digitally, replacing paper-based inefficiencies.
Project Gallery
A multi-level exploration of the interface and workflows.
Administrative Login – Professional light theme for daytime office environments.
Project Demo
Watch the product in action.
Problem Synthesis
Government departments struggled with opaque, slow, and error-prone paper file tracking, leading to delays and lack of accountability.
Key Challenges
- 01.Lack of real-time visibility into file location and status.
- 02.Inefficient manual logging and movement number allocation.
- 03.Difficulty in maintaining organizational hierarchy and access controls.
Project Objectives
Goal Digitize the entire lifecycle of official files from creation to disposal.
Goal Implement a secure, role-based access control system reflecting complex organizational structures.
Goal Reduce file processing time and eliminate physical file loss through digital tracking.
Comprehensive Role-Based Access Control (RBAC) System (Admin, CM, Secretary, DEO).
Real-time File Movement Tracking with digital footprints and time-spent analysis.
Automated Movement Number Reservation and Barcode Generation system.
Cross-platform accessibility via a Responsive Web Dashboard.
Digital Signature integration and secure attachment management.
Reduced file retrieval time from hours to seconds through digital search and tracking.
100% accountability for file movements with immutable digital logs.
Streamlined inter-departmental communication and approval workflows.
Technical Deep Dive
Backend
01- Node.js
- Express
- TypeScript
- PostgreSQL
- Prisma ORM
Frontend
02- React
- Vite
- TailwindCSS
- Ant Design
- Jodit Editor
Cloud / Infra
03- Docker
- REST API
- JWT Authentication
Admin & Organization
01- Dynamic management of Departments, Sections, and Designations.
File Operations
02- Create (PUC/Note/Summary)
- Forward
- Approve/Disapprove
- Reopen.
Tracking & Analytics
03- Visual file history
- Time-in-tray calculation
- Priority flagging.
Security
04- Digital Signatures
- Encrypted Passwords
- Session Management.
Core Security
01- Role-Based Access Control (RBAC) ensuring data isolation.
- Secure JWT-based authentication with refresh token rotation.
- Audit trails for every file movement and action.
- Secure file attachment storage and handling.