Cash Accounts

Cash Accounts act as the central repositories for tracking your physical cash vaults and business bank accounts. They provide a real-time view of your liquidity and a detailed history of all transactions affecting your balances.

The dashboard provides a comprehensive view of all your cash and bank accounts, displaying their current balances and statuses.

Key Actions:

• View Balances: Quickly check the current balance of any cash vault or bank account.
• Generate Statements: View all transactions affecting a specific account.
• Export to PDF: Download account statements for external reporting.

To create a new cash account or modify an existing one, navigate to the Cash Accounts section and select Create or click on an existing account to edit.

Configuration Fields:

1. Account Name: A descriptive name for the account (e.g., "Main Cash Vault", "Primary Bank Account").
2. Account Type: Select either Cash Vault (physical cash) or Bank Account.
3. Currency: The primary currency for this account.
4. Initial Balance: Set an opening balance if this is a newly tracked account.

Account statements provide a chronological ledger of all money flowing in and out of a specific account, ensuring complete traceability.

Statement Features:

• Transaction History: See every sale, purchase, expense, transfer, or manual payment affecting the account.
• Running Balance: Track how the account balance changed after each transaction.
• Filtering: Filter transactions by date range or transaction type.

Exporting Statements

You can easily export your account statements as a professional PDF document for auditing or sharing with stakeholders.

• Retail Register Management: Create separate "Cash Vault" accounts for Register 1 and Register 2 to isolate shift collections and easily identify discrepancies at the end of the day.
• Dedicated Fund Allocation: Maintain separate bank accounts for Operating Expenses, Payroll, and Tax Reserves to ensure funds are appropriately allocated and not accidentally spent.
• Petty Cash Tracking: Establish a small "Petty Cash" vault to formally track and expense minor, day-to-day office purchases without cluttering the main ledger.

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Ensure accurate financial tracking with Agora's comprehensive Cash Accounts management.