ID Prefixes

Consistency in document numbering is vital for clean bookkeeping and professional branding. Agora allows you to customize the alphanumeric prefixes for every major document type in the system.

The ID Prefixes dashboard lets you define the starting string for all automated numbering.

Configurable Documents:

• Sale Invoices: (e.g., "INV-", "SALE-")
• Purchase Invoices: (e.g., "PUR-", "BILL-")
• Credit/Debit Notes: (e.g., "RTN-")
• Expense Vouchers: (e.g., "EXP-")
• Journal Entries: (e.g., "JV-")

Once a prefix is set, Agora handles the sequential numbering automatically. For example, if your Sale Invoice prefix is set to SI-, your next invoice will be SI-0001, followed by SI-0002, and so on.

• Brand Professionalism: Changing the default numeric invoice to AG-2024- to make documents more recognizable to customers and vendors.
• Multi-System Integration: Matching the prefixes used in your legacy software or external accounting tools to ensure a seamless transition when migrating to Agora.
• Simplified Auditing: Using specific prefixes like EX- for employee expenses and PV- for partner vouchers to quickly distinguish between document types during a manual file search.

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Standardize your document numbering with custom ID Prefixes.